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Constitution and By-Laws

Bylaws of the Illinois Chess Association
Article I: Name and Office Article I: Chess Magazine
Article II: Purposes Article II: Editor
Article III: Members Article III: Dues
Article IV:
Meetings of Members Article IV:
Tie Votes
Article V: Board of Directors Article V: Election Process
Article VI: Executive Board Article VI: Selection of USCF Voting Members
Article VII: Appointed Officers Article VII: State Championships
Article VIII: Committees Article VIII: Board of Directors
Article IX: Contracts, Checks, Deposits and Funds
Article X:
Certificates of Membership
Article XI: Books and Records
Article XII: Fiscal Year
Article XIII: Dues
Article XIV: Seal
Article XV: Waiver of Notice
Article XVI: Sundry Provisions
Article XVII: Amendments
Article XVIII: Effective Date

Constitution of the Illinois Chess Association

Article I: Name and Office

The name of this association shall be the Illinois Chess Association, Incorporated. The association shall maintain in the state of Illinois a registered office and a registered agent at such office, and may have other offices within the state.

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Article II: Purposes

Section 1. The Illinois Chess Association, Inc. (hereafter referred to as the ICA) is organized exclusively for educational purposes.

Section 2. The purpose of the ICA shall be met through, but not limited to, the publication of a statewide chess magazine the promotion of adult, junior, team, and interscholastic chess events holding of annual chess championships of interest to the chess playing community of Illinois and the sponsorship of chess lectures and exhibitions aimed at improving the chess capabilities of the public.

Section 3. The ICA shall be responsible for the annual selection of the United States Chess Federation Voting Members for Illinois.

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Article III: Members

Section 1. Classes Of Members. The ICA shall have eight classes of members. The designation of each class shall be as follows:

Member: Any person interested in the development of chess activity in Illinois, upon payment of the required dues, shall be a member of the ICA.

Patron: Any person interested in assisting the ICA financially to fulfill its purposes shall, upon payment of the required dues, be made a patron member of the ICA.

Gold Card: Any person interested in assisting the ICA financially to fulfill its purposes shall, upon payment of the required dues, be made a gold card member of the ICA.

Century Club: Any person interested in assisting the ICA financially to fulfill its purposes shall, upon payment of the required dues, be made a century club member of the ICA.

Affiliate: Any chess organization in Illinois may affiliate with the ICA upon payment of the required dues.

Business: Any organization may affiliate with the ICA upon payment of the required dues.

Corporate: Any organization may affiliate with the ICA upon payment of the required dues.

Organization: Any organization may affiliate with the ICA upon payment of the required dues.

Section 2. Privileges. All classes of members shall receive the ICA's chess magazine during their active status as a member. Members shall receive such other privileges as shall be set forth in other sections of the constitution or by-laws.

Section 3. Voting Rights. Members, Patrons, Gold Cards, and Century Clubs shall have one vote on each matter submitted to a vote of the members.

Section 4. Termination Of Membership. The Board of Directors by affirmative vote of 2/3 of all the members of the Board may suspend or expel a member for cause after an appropriate hearing.

Section 5. Resignation. Any member may resign by filing a written resignation with the Secretary, but such resignation shall not relieve the member so resigning of the obligation to pay dues, assessments, or other charges theretofore accrued and unpaid.

Section 6. Reinstatement. Upon written request signed by a former member and filed with the Secretary, the Executive Board may, by affirmative vote of 2/3 of the members of the Executive Board, reinstate such former member to membership upon terms as the Executive Board may deem appropriate.

Section 7. Transfer Of Membership. Membership in the ICA is not transferable or assignable.

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Article IV: Meetings of Members

Section 1. Annual Meeting. An annual meeting of the members shall be held during the month of October of each year for the purpose of conducting such business as may come before the meeting.

Section 2. Special Meetings. Special meetings of the members may be called by either the President, the Board of Directors, or not less than one-tenth of the members having voting rights.

Section 3. Place Of Meeting. The Board of Directors may designate any site in Illinois as the place of meeting for any annual meeting or any special meeting.

Section 4. Notice Of Meetings. Written notice stating the place, date, and hour of any meeting, not less than ten nor more than forty days before the date of such meeting, shall be sent to all members eligible to vote at the meeting. In case of a special meeting or when required by statute or by this constitution, the purpose for which the meeting is called shall be stated in the notice. If mailed, the notice of a meeting shall be deemed delivered when deposited in the United States mail addressed to the member at his address as it appears on the records of the association, with postage thereon prepaid. Notice of the annual meeting shall be deemed as given upon the publication in the appropriate issue of the Illinois Chess Bulletin of the place, date and hour of said meeting.

Section 5. Quorum. Members holding one-tenth of the votes which may be cast at any meeting shall constitute a quorum at such meeting. If a quorum is not present at any meeting of members, a majority of the members present may adjourn the meeting at any time without further notice. At the resumption of any adjourned meeting at which a quorum shall have been present, any business may be transacted which might have been transacted at the original meeting withdrawal of members from any meeting shall not cause failure of a duly constituted quorum at that meeting.

Section 6. Results Of Members' Meetings. Matters passed by a majority of members present shall be sent as a recommendation to the Board of Directors for possible action.

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Article V: Board of Directors

Section 1. General Powers. The affairs of the ICA shall be managed by a Board of Directors.

Section 2. Number, Tenure, And Qualifications. The number of Directors shall be set by the by-laws and shall include those Illinois residents serving in national and regional positions in the United States Chess Federation. Each Director shall hold office until his successor shall have been selected and qualified. Directors shall be residents of Illinois and members of the ICA. The number of Directors may be decreased to not fewer than three by amendment of this article or any by-law.

Section 3. Regular Meetings. A regular annual meeting of the Board of Directors shall be held immediately after, and at the same place as, the annual meeting of members. The Board of Directors may provide by resolution the time and place for holding of additional regular meetings of the Board.

Section 4. Special Meetings. Special meetings of the Board of Directors may be called by the President or any 3 members of the Executive Board. The person or persons calling such special meetings of the Board shall fix the time and place for holding said special meetings.

Section 5. Notice. Notice of any meeting of the Board of Directors shall be given at least ten days previous thereto by written notice to each Director at his address shown by the records of the association. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail in a sealed envelope so addressed with postage thereon prepaid.

Section 6. Quorum. A majority of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board, provided that if less than a majority of the Directors are at said meeting, a majority of the Directors present may adjourn the meeting.

Section 7. Manner Of Acting. The act of a majority of the Board of Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors, unless the act of a greater number is required by statute, this constitution, or the articles of incorporation.

Section 8. Vacancies. Any vacancy occurring in the Board of Directors shall be filled from the ordered list of Alternate USCF Voting Members from Illinois.

Section 9. Compensation. Directors shall not receive any stated salaries for their services, but by resolution of the Board of Directors a fixed sum and expenses of attendance, if any, may be allowed for each regular or special meeting of the Board, provided that nothing herein contained shall be construed to preclude any Director from serving the association in any other capacity and receiving reasonable compensation therefor.

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Article VI: Executive Board

Section 1. Members. The Executive Board of the ICA shall consist of a President, Metro Vice-President, Downstate Vice-President, Treasurer, and Secretary.

Section 2. Election And Term Of Office. The officers of the ICA shall be elected every even-numbered year by the membership via mail ballot following such procedures as set forth in the by-laws. Vacancies may be filled at any meeting of the Board of Directors by a majority vote of those present, except that the office of Past President shall not be filled if a vacancy should occur. Each officer shall hold office until a successor shall have been duly elected and shall have qualified, or until death or resignation, or until removal in the manner hereinafter provided. The Treasurer may succeed himself. Officers other than the Treasurer may succeed themselves for only one term.

Section 3. Removal. Any officer elected by the membership or appointed by the Board of Directors may be removed by the Board of Directors whenever in its judgment the best interests of the ICA would be served thereby but such removal shall be without prejudice to the contract rights, if any, of the person so removed provided such action in the affirmative vote of 2/3 of the Board of Directors.

Section 4. President. The President shall be the principal executive officer of the association. Subject to the direction and control of the Board of Directors, he shall be in charge of the business and affairs of the association he shall see that the resolutions and directives of the Board of Directors are carried into effect except in those instances in which that responsibility is assigned to some other person by the Board of Directors and in general, he shall discharge all the duties incident to the office of President and such other duties as may be prescribed by the Board of Directors. Except in those instances in which the authority to execute is expressly delegated to another officer or agent of the association or a different mode of execution is expressly prescribed by the Board of Directors or these by-laws, he may execute for the association any contracts, deeds, mortgages, bonds, or other instruments which the Board of Directors has authorized to be executed, and he may accomplish such execution either under or without the seal of the association and either individually or with the Secretary, or with any other officer thereunto authorized by the Board of Directors, according to the requirements of the form of the instrument. He may vote all securities which the association is entitled to vote except as and to the extent such authority shall be vested in a different officer or agent of the association by the Board of Directors.

Section 5. Metro Vice-President. The Metro Vice-President shall assist the President in the discharge of his duties as the President may direct and shall perform such other duties as from time to time may be assigned by the President or by the Board of Directors. In the absence of the President or in the event of the President's inability or refusal to act, the Metro Vice-President shall perform the duties of the President and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Metro Vice-President shall serve as a coordinator of tournament activity in the metropolitan Chicago area. He shall reside in zip codes 60000-60699.

Section 6. Downstate Vice-President. The Downstate Vice- President shall assist the President in the discharge of his duties as the President may direct and shall perform such other duties as from time to time may be assigned by the President or by the Board of Directors. In the absence of the President and Metro Vice-President or in the event of their inability or refusal to act, the Downstate Vice-President shall perform the duties of the President and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Downstate Vice-President shall serve as coordinator of tournament activity outside of the metropolitan Chicago area, and as the major communications link between the ICA and affiliates and members outside the metropolitan Chicago area. He shall not reside in zip codes 60000-60699.

Section 7. Treasurer. The Treasurer shall be the principal accounting and financial officer of the association. He shall: (a) have charge of and be responsible for the maintenance of adequate books of account for the association (b) have charge and custody of all funds and securities of the association, and be responsible therefor, and for the receipt and disbursement thereof and (c) shall perform all the duties incident to the office of Treasurer and such other duties as may from time to time be assigned to him by the President or the Board of Directors. If required by the Board of Directors, the Treasurer shall give a bond for the faithful discharge of his duties in such sum and with such surety or sureties as the Board of Directors shall determine.

Section 8. Secretary. The Secretary shall record the minutes of the meetings of members and of the Board of Directors in one or more books provided for that purpose see that all notices are duly given in accordance with the provisions of these by-laws or as required by law be custodian of the association records and of the seal of the association keep a register of the post office address of each member which shall be furnished to the Secretary by such member and perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him by the President or by the Board of Directors.

Section 9. Assistant Secretaries. Assistant secretaries may be appointed by the Executive Board to perform such duties as shall be assigned to them by the Secretary or by the President or the Board of Directors.

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Article VII: Appointed Officers

Section 1. The Executive Board shall appoint the following officers: education coordinator, scholastic coordinator, and such other appointed officers, if any, as the Executive Board may determine.

Section 2. Education Coordinator. The education coordinator shall develop, maintain, revise and distribute a chess education program. The education coordinator shall coordinate and aid chess education progress amongst the affiliates and other organizations as may request the help.

Section 3. Scholastic Coordinator. The scholastic coordinator shall be responsible for the organization of corporate sponsored scholastic singles and team events and shall aid in the development of educational and competitive chess programs in the state's schools. The scholastic coordinator shall be responsible for the advertising and distribution of the chess education program within the state's schools.

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Article VIII: Committees

Section 1. Committees Of Directors. The Board of Directors, by resolution adopted by a majority of the Directors in office, may designate one or more committees, each of which shall consist of two or more Directors, which committees, to the extent provided in said resolution and not restricted by law, shall have and exercise the authority of the Board of Directors in the management of the association but the designation of such committees and the delegation thereto of authority shall not operate to relieve the Board of Directors, or any individual Director, of any responsibility imposed on it or him by law.

Section 2. Other Committees. Other committees not having and exercising the authority of the Board of Directors may be formed by a majority of the Executive Board. Except as otherwise provided in such resolution, members of each such committee shall be members of the association, and the President of the association shall appoint the members thereof. Any member thereof may be removed by the person(s) authorized to appoint such member whenever in their judgment the best interests of the association shall be served by such removal.

Section 3. Term Of Office. Each member of a committee shall continue as such until the next annual meeting of the members of the association and until his successor is appointed, unless the committee shall be terminated, or unless such member be removed from such committee, or unless such member shall cease to qualify as a member thereof.

Section 4. Chairmen. One member of each committee shall be appointed chairman.

Section 5. Vacancies. Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of original appointment.

Section 6. Quorum. Unless otherwise provided in the resolution of the Board of Directors designating a committee, a majority of the whole committee shall constitute a quorum and the act of the majority of the members present at a meeting at which a quorum is present shall be the act of the committee.

Section 7. Rules. Each committee may adopt rules for its own government not inconsistent with this constitution or with rules adopted by the Board of Directors.

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Article IX: Contracts, Checks, Deposits and Funds

Section 1. Contracts. The Board of Directors may authorize any officer or officers, agent or agents of the association, in addition to the officers so authorized by this constitution, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the association, and such authority may be general or confined to specific instances.

Section 2. Checks, Drafts, Etc. All checks, drafts or other orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the association, shall be signed by such officer or officers, agent or agents of the association and in such a manner as shall from time to time be determined by resolution of the Board of Directors. Such instruments in the amount exceeding six hundred dollars shall be signed by the Treasurer and countersigned by the President, a Vice-President or the Secretary of the association. Such instruments equal to or less than six hundred dollars may be signed by the Treasurer or President, or a Vice-President, or the Secretary of the association without being countersigned.

Section 3. Deposits. All funds of the association shall be deposited from time to time to the credit of the association in such banks, trust companies, or other depositories as the Board of Directors may select.

Section 4. Gifts. The Board of Directors may accept on behalf of the association any contribution, gift, bequest or device for the general purposes or for any specific purpose of the association.

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Article X: Certificates of Membership

Section 1. Certificates Of Membership. The Board of Directors may provide for the issuance of certificates evidencing membership in the association which shall be in such form as may be determined by the Board. Such certificates shall be signed by the President.

The name and address of each member shall be entered on the records of the association. If any certificate shall become lost, mutilated, or destroyed, a new certificate may be issued therefor upon such terms and conditions as the Board of Directors may determine.

Section 2. Issuance Of Certificates. When a member has been elected to membership and has paid the required dues, a certificate of membership shall be issued in his name and delivered to him, if the Board of Directors shall have provided for the issuance of certificates of membership under the provisions of Section 1 of this article.

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Article XI: Books and Records

The association shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its members, Board of Directors, and committees having any of the authority of the Board of Directors, and shall keep at registered or principal office a record giving the names and addresses of the members entitled to vote. All books and records of the association may be inspected by any member, or by his agent or attorney, for any proper purpose at any reasonable time.

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Article XII: Fiscal Year

The fiscal year of the association shall be fixed by resolution of the Board of Directors.

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Article XIII: Dues

Section 1. Annual Dues. The Board of Directors shall set the annual dues payable to the association by members of each class in the by-laws.

Section 2. Payment Of Dues. Dues shall be payable prior to the last day of the month of an individual's expiration date.

Section 3. Default And Termination Of Membership. When any member of any class shall be in default of payment of dues for a period of one month from the beginning of the period for which such dues became payable, his membership is thereupon terminated.

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Article XIV: Seal

The association shall have inscribed thereon the name of the association and the words "Corporate Seal Illinois".

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Article XV: Waiver of Notice

Whenever any notice is required to be given under the provisions of the General Not For Profit Corporation Act of Illinois or under the provisions of the articles of incorporation or the constitution of the association, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.

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Article XVI: Sundry Provisions

Section 1. Rules Of Order. Robert's Rules of Order shall govern the proceedings of all meetings of the association.

Section 2. Activities Permitted. Notwithstanding any other provisions of these articles, the association shall not carry on any other activities not permitted to be carried on (1) by a corporation exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future U.S. Internal Revenue Law) or (2) by a corporation, contribution to which is tax deductible under section 170(c)(2) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future U.S. Internal Revenue Law).

Section 3. Dissolution Of The Association. Upon the dissolution of the association the Board of Directors shall, after paying or making provision for the payment of all the liabilities of the association, dispose of all the assets of the association exclusively for the purposes of the association in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future U.S. Internal Revenue Law), as the Board of Directors shall determine and in accordance with the dissolution of not-for-profit corporation. Any such assets not so disposed of shall be disposed of by the District Court of the county in which the principal office of the association is then located, exclusively for such pursuits or to such organization or organizations as said court shall determine, which are organized and operated exclusively for such purposes.

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Article XVII: Amendments

The power to alter, amend or repeal the provisions of this constitution or adopt new provisions shall be vested with the Board of Directors. Amendments may be adopted by 2/3 vote of the Board of Directors present at any meeting of the Board of Directors provided a written copy of the proposed amendment is sent to all Directors at least 15 days prior to the meeting.

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Article XVIII: Effective Date

This constitution shall take effect 90 days after its ratification by the majority of ICA members who vote. No provisions of the constitution shall be effective in any way retroactively.

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Bylaws of the Illinois Chess Association

Article I: Chess Magazine

The title of the chess magazine of the ICA shall be the Illinois Chess Bulletin.

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Article II: Editor

The Executive Board shall be responsible for appointing an editor for the Illinois Chess Bulletin. The editor is responsible for the selection of staff.

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Article III: Dues

Each membership category shall pay annual dues to the ICA as follows: Member $18, Junior $10, Patron $35, Gold Card $50, Century Club $100, Affiliate $25, Organization $200, Business $200, Corporate $500. The Patron, Gold Card, Century Club, Affiliate, Organization, Business, and Corporate members shall receive their Illinois Chess Bulletin by first class mail. The Organization, Business and Corporate members will receive plaques.

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Article IV: Tie Votes

In the event of a tie vote at any meeting of the ICA over which the President presides, he may cast a second vote to break the tie.

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Article V: Election Process

Section 1. Mail Ballot. Election of officers shall be by mail ballot to all members of the association as of October 1. Ballots shall be mailed on November 1 (separate from the Illinois Chess Bulletin) by the Secretary in election years. In an uncontested election, ballots may be published in the November-December Illinois Chess Bulletin.

Section 2. Receipt of ballots. Ballots shall be sent to a post office box with addressing instructions as follows: ICA Election, PO Box #, City IL Zip. In an uncontested election, ballots may be sent to a location designated by the Executive Board.

Section 3. Safe Conduct Of Ballots. Ballots shall be picked up for safe keeping by an individual(s) selected by the Executive Board. Ballots shall be opened and counted only at the appointed time.

Section 4. Tally. Counting of the ballots shall be by a committee of not less than three individuals selected by the Executive Board.

Section 5. Nominations. Nominations for officers shall be submitted to the Secretary in writing not later than October 1 of an election year. Nominations must include the signatures of 10 association members as well as the nominee's permission.

Section 6. Assuming Office. Officers take office on January 1 of the year following an election and continue in office for two years.

Section 7. Ballot. The envelopes containing the ballots shall be numbered to permit the replacement of lost ballots. No method of marking the ballots in such a manner as to identify the voter shall be permitted. Ballots shall be printed on paper which cannot be duplicated. In the case of an uncontested election, the ballots may be printed with mailing instructions in the November-December Illinois Chess Bulletin.

Section 8. Return. No ballot shall be counted that has a postmark dated after November 15 of the applicable election year.

Section 9. Counting. The ballots shall be opened and counted during the Illinois Class Championships.

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Article VI: Selection of USCF Voting Members

The Executive Board shall recommend for election according to the USCF constitution as USCF representatives individuals who have contributed to USCF activities. The following ordered criteria are to be used in the selection of recommended voting members and USCF Delegates:

(a) Continuing personal membership in USCF.
(b) Interest and participation in ICA organization.
(c) Organization and/or promotion of USCF activities.
(d) Journalistic activities that promote USCF activities.
(e) Directing USCF rated tournaments.
(f) A demonstrated interest in the affairs of USCF as shown by participation on USCF committees, USCF meetings, and cooperation with other USCF directors on calendar matters.
(g) Close association with an organization supporting USCF activities.
(h) The playing of an exceptionally large number of USCF tournament games.
(i) The submission, in writing to an ICA officer by January 10, of a statement expressing a desire to be a USCF Voting Member.

In addition, the Executive Board has an obligation to select individuals who will give representation to USCF affiliates throughout the state. Therefore, the final list of recommended USCF Voting Members shall contain individuals so as to give, based on USCF membership, proportional representation to Metropolitan Chicago (zip codes 60000-60699) and "rest of Illinois". Additionally, recognition shall then be given to as many USCF affiliates as possible throughout the state with no second individual appointed who is closely identified from the same affiliate as another appointee until all significantly active USCF affiliates have been represented.

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Article VII: State Championships

Section 1. Titles. The ICA shall recognize, publicize, and encourage the holding of the following championships each year:

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Illinois Open Chess Championship
Illinois Class Championships
Illinois Rapid Chess Championship
Illinois High School Team Championship
Illinois Grade School Team Championships
Illinois Team Chess Championship
Illinois Women's Chess Championship
Illinois Junior Invitational Championship
Illinois Amateur Chess Championship
Illinois High School Individual Championship
Illinois Grade School Individual Championship
Illinois State Invitational Chess Championship

Section 2. Recognition. The awarding of the titles in Section 1 may be done by the recognition of a tournament held by another organization, or through the organization of a tournament for that purpose. Unless waived by another by-law, the Board of Directors, or the Executive Board, all title tournaments shall require ICA membership for an individual to participate and that the winner of the title and trophy must be an Illinois resident.

Section 3. Call Of Inquiry. The President shall see that an inquiry of interest is mailed to all ICA affiliates, USCF Voting Members from Illinois, and such others as directed by the Board of Directors. The President shall also see to the publication of such an inquiry of interest for the holding of such championships that the ICA is not recognizing from the activity of another organization in the appropriate Illinois Chess Bulletin. The call of inquiry shall state which titles are to be determined and the deadline for answering the call and shall provide basic information about the expectations for holding the tournament, and a card for ease of response.

Section 4. Award Of Tournament. In the case that a tournament is to be organized to determine a championship, a call of inquiry as provided in Section 3 shall be made to determine interested parties. Following the deadline for the return of the response cards from the call of inquiry, the assignment of the championships shall be determined. Where only one party shows an interest, that party shall be worked with to construct an event to best suit the interests of Illinois chess. Should an event be sought by more than one party, a bidding procedure will occur. In the event no party responds, a satisfactory bid cannot be obtained, or a single inquiry of interest is rejected, it shall be the duty of the Board of Directors to determine how to award the title for the year in question. Such determination allows the ICA to organize a suitable tournament for that purpose.

Each party involved in a bid shall receive information for writing a bid for the tournament in question. Following the deadline set for submission of the bids, the Executive Board shall open and consider each bid. The bid selected shall be the one that in the judgment of the Executive Board best suits the interests of chess players and the ICA. The Executive Board reserves the right to work with the successful bidder to adjust minor points. The Executive Board may tentatively accept a bid conditional upon specified changes being made.

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Article VIII: Board of Directors

The Board of Directors may be the same, but not necessarily the same, as the USCF Voting Members, USCF Delegates from Illinois (see article VI), and those individuals who qualify under Article V, section 2 of the constitution. The Board of Directors must include the Executive Board. No individual (except as provided in Article IV of the by-laws) shall be entitled to more than one vote on any matter brought before the Board of Directors.

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(c) Illinois Chess Association